VILLAGE
TWIN OAKS
October 8, 2021
Demand Letter to Management Company – board member sent 1st demand letter to previous management company (Sterling) to obtain missing information necessary for a complete transition. (RT)
October 23, 2021
Fall Holiday Lighting – board member and wife picked up 6 storage containers of holiday lighting from the Twin Oaks storage unit and installed lighting around the Splash Park. (RT and wife)
October 28-30, 2021
Fall Holiday Lighting – board members and a volunteer installed orange/clear holiday lighting around the perimeter of the Pool. (RT, SE)
October 30, 2021
Pool Maintenance – board member cleaned out clogged filter baskets/skimmers while checking on the condition of the pool. (SE)
November 2, 2021
Branford Park Lighting – the light poles within the park area @ Branford Park were not working. Board member investigated during night/day and reset light timers to resolve issue. (RT)
November 2, 2021
Demand Letter to Management Company – board member sent 2nd demand letter to previous management company (Sterling) to obtain missing information necessary for a complete transition. (RT)
November 5, 2021
Shopped and purchased lights for entry trees. (RT)
November 8, 2021
Measured for lights and wiring on Orchid Ridge, Highland Oaks, West Oaks Village drive. (RT)
November 8, 2021
Notified the patrol deputy about homeowner complaint about trucks parking in red fire zone (no parking zone) behind Jack-in-the-box. (RT)
November 10, 2021
Worked through landscape proposals for dead tree removal and tree trimming and compared against remaining 2021 budget category funds to make spending proposal to management company and board. (RT)
November 11, 2021
Requested webmaster to add additional resources and reconfigured the Lawn Maintenance and Garden Tips page (RT). http://www.twinoaksvillage.net/lawn-maintenance---garden-tips.html
November 12, 2021
November 13, 2021
Made trip to 2 Walmart stores to purchase 26 outdoor Christmas bows for holiday décor (RT).
November 15, 2021
Surveyed the park on Clarendon Bend near Raven’s Call and followed up with management company regarding park lighting outage submitted on Oct 7. Surveyed the Highland Oaks monument lighting fixtures and reported findings to the management company as part of electrical repairs submitted on Oct 7. (RT)
November 18, 2021
Finalized the budget (2 hrs) with the community manager to meet a Nov 19 deadline to prepare the annual statements. (RT)
November 23, 2021
November 24, 2021
November 30, 2021
December 2, 2021
Followed up with CIA Services management via phone to get update on email/server issue status on the statement discrepancies. (RT)
December 6, 2021
December 7, 2021
Contacted CIA Services on behalf of a few homeowners to help them get a reply from CIA Services about their annual statement discrepancies. (RT)
Followed up with the CIA Services Architectural Control group to ensure they received 6 the application decisions sent Nov 29-30. (RT)
December 8, 2021
“To avoid denial of your application, please read the ACC guidelines for the type of improvement planned and ensure that the information in the application is complete and meets those guidelines. The #1 and #2 reasons for denial are that the (1) application includes information or specifications that are restricted or prohibited by the guidelines and/or (2) the application is missing information (such as scale drawings, all measurements, materials to be used, a lot survey, and photos). The more information, the better.”
December 9, 2021
Responded to 3 homeowners regarding the 2022 assessments. (RT)
December 10, 2021
December 11, 2021
December 12, 2021
December 17, 2021
Contacted CIA to request missing sheriff patrol reports, financials, and meeting minutes so that they can be posted on the Twin Oaks website for homeowner availability. (RT)
December 18, 2021
Noticed that the Christmas lights were out at the Orchid Ridge monument. Reset GFCI outlets to turn lights back on (they tripped during the rain). (RT)
December 20, 2021
Uploaded photos of the trees/debris in the pipeline easement to sharepoint and sent message to board to review and make a decision on the extend of work we wish to be completed. (RT)
January 1, 2022
Post a freeze warning notice on Nextdoor for pets/pipes/plants/people along with video instructions for “winterizing” sprinkler systems. (RT)
January 3, 2022
January 4, 2022
Send the CIA maintenance coordinator the instructions for the manual light timer in Branford Park. (RT)
January 5, 2022
Spent 2.5 hours with CIA Services maintenance coordinator surveying the property to point out repairs and maintenance items that needed to be addressed. (RT)
January 6, 2022
January 7, 2022
January 8, 2022
7am-9:20am - Took down Christmas lighting and wreaths at pool, splash park, Orchid Ridge, Westmoor, West Oaks Village, Highland Oaks. (SE, JK, RT)
January 9, 2022
January 10, 2022
Took photos at the park at Ravens Call and submitted repair request to CIA Services to have overhead lights and outlets repaired. (RT)
January 11, 2022
January 13, 2022
The following is a list of actions taken by the unpaid volunteer HOA board members. The purpose of the list is to provide homeowners visibility of actions being taken, repairs and maintenance to the community, interactions between the management company and the board, events/incidents that have occurred, insight into future plans, and more. The list will be updated once per month.
Actions taken by board members are represented by the board member’s initials:
(RT) Robert Tice, (SS) Sonyan Stephens, (JK) Jessica Kennedy, (SE) Sylvie Elmer, (KF) Kathy Falkenbury
- Bylaws and Covenants
- Security Patrol Reports
- Mosquito Fogging
- Pool Information
- ACC Guidelines